Town of Otisfield
Board of Selectmen Meeting Minutes
September 21, 2016
1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM. Chairman; Hal Ferguson, Lenny Adler & Rick Micklon present.
2. FLAG SALUTE: Audience and Board members saluted the flag.
3. ACTION ON MINUTES:
A. Meeting minutes from September 7, 2016. *Motion to accept minutes. RM/LA – Unanimous.
4. SPECIAL EVENTS
A. General Assistance Appendices Hearing: *Motion to open the public hearing at 7:01 P.M. for the 2017 General Assistance Appendices. HF/RM – Unanimous. AP: This is for the new maximums for food/heating/housing/personal care and electric for the period of October 1, 2016 through September 30, 2017. RM: For clarification, the Town pays for this and the State refunds the Town 50% of what was paid out? AP: Yes. BOS reviewed the appendices for the current year. *Motion to accept the 2017 General Assistance Appendices. RM/LA – Unanimous. *Motion to close the public hearing at 7:05 P.M. RM/LA – Unanimous.
5. BOARD & COMMITTEE REPORTS:
A. Employee Handbook Committee – Callie Z.: This committee will be meeting Wednesday, September 28th @ 1:30 PM to start up again.
B. Health Officer Job Description: Signed and presented to BOS for signatures and AP will send to TT to put on the website.
C. Planning Board: Chair - KT: The PB updated their Policies. KT provided a copy for the BOS to review. BOS approved with (1) edit. Editing # 3, BOS suggest including a 2nd meeting will be held if needed. TT will post on website after changes have been made.
D. Finance Committee meets tomorrow night at 7:00 PM.
6. DEPARTMENT HEADS:
A. Fire Chief, Kyle Jordan: It’s been a busy quarter. Comparing 2015 to today, in 2015 there were 83 calls, 32 ems 51 FD, and currently January 1st 2016 to date there have been 84 calls 37 ems and 47 FD. Over the summer all of the hydrants have been flushed. The Pugleyville hydrant is out of service. Water levels are very low. Hose testing is almost complete. Spurrs Corner driveway was paved yesterday. New culvert was put in on the west end to help with drainage. There was a Norway Fire Department training this summer that went very well and June 18th an inspection was done. There were some issues that need to be resolved, but he has till October 7th to get them done.
B. Sexton, Dan Peaco: South Otisfield Cemetary. A plot was sold and a space needs to be designated. Del Maxfield is needed to mark out some plots. RM: will contact Del to come in and get the plots laid out.
7. QUESTIONS/COMMENTS FROM THE PUBLIC:
A. Paving: Herb Olson: All the trucks that were hauling the hot top, had holes in them for temperature testing. DOT says it’s supposed to be a low temperature of 275 and a high temperature of 325 for compaction so water doesn’t come up through the pavement. It was tested by myself at a temperature of 247. RM: This should be brought to Richard Bean’s attention.
8. ADMINISTRATIVE ASSISTANT ITEMS:
A. Heniger Park, Lease reassignment lot #4B being reassigned from Randall J. Harrison & Peter J. Harrison to Peter J. Harrison. *Motion to sign the lease re-assignment for Lot #4B. RM/HF – Unanimous.
B. Winter Mailbox Policy – AP: Provided a handout for BOS to review options. AP: This is to prevent people from coming to complain if the plow hits their mailbox. RM: I would make it short and sweet and direct people to the Post office if they are questioning guidelines. HF: recommend using the Appleton, Maine lead in statement followed by a reference to the Maine Documentation. All agree. AP will put it together following state guidelines and bring back to an upcoming meeting for a vote.
C. Recycling Issue will go on November ballot. October 20th Public Hearing, 7:00 PM @ the Community Hall. Handouts will be provided.
D. Prescription Drug Awareness wants to be linked to our website. All agree this is not to be something to post on the website as we are unable to verify the data from this or future requests.
E. Governor Lepage: Salaried employees have to be paid double time after 40 hours starting December 1st.
9. ADJUSTMENTS TO AGENDA
A.
10. UNFINISHED BUSINESS
A. Pleasant Lake Dam project
B. Saturday Pond Dam
11. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON
A. Town Warrant: *Motion to sign Warrant # 5 to pay the town bills. RM/LA - Unanimous.
B. Town Pound: After doing the deed research it was shown that the Haggerty’s do own the Town Pound. Quit claim deed will be signed and BOS would like to accommodate their schedule. HF and AP to set up a time to take the documents to them at their home. The clearing of the trees will be done after the deed is received and then the historical archaeologist can take a look.
12. QUESTIONS OR COMMENTS FROM THE BOARD
A. Pleasant Lake Dam: HF: The MDEP permit has been received as of last Friday. Casco Town Manager agreed to give them another week of time. DEP permit has stated that if ground/earth is being removed a DEP certified individual must be on site. T-Buck will have someone and Ross Cutlitz needs to be present also. All agreed.
B. Saturday Pond Dam: AP has sent package out. Meeting will be held Saturday the 8th at 10:00 am. DP and HF will be meeting with them.
C. Williams Way Easement and other dry hydrant easements: HF: Kyle Jordan will provide the information on what sites are required and the information will be sent to Phil Saucier.
D. Town Employee/sick time: A Town Employee has used all vacation / sick time and is currently under doctors care. BOS have been very generous in the past for helping out employees and would like to continue to do so. AP will explore other options with MMA as far as flexibility with helping this individual out.
E. Oxford County tax bill is due September 1st. RM requested TT put it on the calendar in August.
13. EXECUTIVE SESSION:
A. Motion to enter into executive session pursuant to MSRS. *Motion to close executive session by___ 2nd___, All Y-N. Discussion: *There was no executive session held at this mtg.
14. ADJOURNMENT. *Motion to adjourn at 9:00 PM. HF/LA -Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on October 5, 2016
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